Bid Processing Managers

Everyone worth to be called a procurement profession understands the importance of the basic 5Rs (quality, quantity, time, place, and price) of procurement and that vital balancing of these Rs, can optimize the procurement processes, impact profitability or service delivery, operational efficiency, and overall reputation.

However, more often than not, the importance and impact of the Right Time (RT) is overlooked or underestimated. The reasons this may be the case include the following:

• Involving and detail-oriented bidding processes require dedicated effort for each single procurement stage, from Need identification, Specification or Terms of Reference development, Tender Floatation, Tender Evaluation, to Tender approval and award process.
• The procurement process does not start and end within the procurement departments, it involves many stakeholders from need identification stage to contract execution.
• Lack of understanding and appreciation of time by other stakeholders (user departments, supplier, contractors) in the procurement process leading to defective requisitions, inadequate specifications and delivery of goods, works and services.

The negative consequences of overlooking or underestimating the RT include loss of Value For Money through:

• Failure to meet planned business or service delivery goals.
• Increased contract variation claims.
• Increased supplier/contractor non-performance risk
• Cost overrun resulting from interest charges, currency depreciation, environmental factors such as impassable roads during rains seasons, etc.
• Opportunity cost arising from fund allocated in a particular year being under-utilized or returned to the treasury.

Overlooking or underestimating the importance of the RT, coupled with the highly-regulated bidding processes has often led to the blaming of the procurement personnel and failure to implement all that was budgeted and planned for, in given fiscal year. Observing the RT means Procuring Entities managing their time and budget efficiently while directing and motivating staff members.  However, this is easier said than done.  Those, that have tried to do this have found themselves stressed, hence compromising their health.  They say “you lose your health, you lose everything”.

To ensure consistency and success in the vital balancing of the 5Rs, outsourcing some processes of bid management process of particular selected goods, works, or services will enable you consistently deliver results.

We at Otier Business Solution (OBS) believe that you don’t have to kill yourself. Instead of stressing yourselves to achieve the unachievable within a given financial year, we take away your pain and stress, by helping you in the management of all or some of the stages of your selected procurement processes.    We will do so by:

• Helping you become and remain compliant with procurement rules, regulations, amendments and accompanying circulars.
• Creating and managing a full project schedule from the preparation of bidding documents, bid evaluation, preparation and presentation of Tender Papers etc.
• Hold, manage physical and virtue meeting with your user departments and Subject Matter Experts (SME) for bid preparation inputs.
• Complete, review bid documents and collaborate with your procurement personnel.
• Assist your procurement team with management of the bidding processes through to Notice of award, debriefing or undertake contract management.
• Lead, cross-functional team to deliver results.
• Provide functional analysis and insights into input specifications.

We supplement your team, optimize your procurement process and bring in sustainable savings to ensure your bottom-line growth and public service delivery.

Contact Us today for further information